2027

Kinmundy Log Cabin Village

Fall Festival

FOOD VENDOR CONTRACT

September 18-19 & 25-26, 2027

Saturday, 10 a.m. – 5 p.m.
Sunday, 10 a.m. – 4 p.m.

Please read the following carefully:

• Set-Up Time: The Village will be open all day on the Friday before the festival for vendor set-up. Gates will open at 7:00 a.m. for booth set-up. All vendor vehicles must be removed from the Village grounds by 9:30 a.m. Tents, tables, and other booth equipment may remain set up between festival weekends.

• Weather: This is an outdoor event and will be held rain or shine whenever conditions safely allow. The Village reserves the right to delay, modify, or cancel the event due to severe weather or other conditions that may affect the safety of our patrons, vendors, volunteers, or staff. No refunds will be issued due to weather-related delays or cancellations.

• Booth Space: Each booth space is approximately 12 feet wide. Two people are admitted free with each paid booth space. Any additional persons must purchase an admission ticket. Children must remain with the vendor and be supervised at all times. Craft vendors may not sell food, and food vendors may not sell crafts unless specifically approved. Booth spaces are assigned on a first-paid, first-filed basis once both the completed contract and payment have been received. Please list your top three preferred booth spaces for consideration. While specific spaces cannot be guaranteed, we will make every effort to accommodate vendors with heavy or difficult-to-move merchandise. If you plan to use a generator, please notify us in advance. Generators may not exceed 70 dB.

• Supplies: Vendors are responsible for providing their own tables, tents, displays, and any other equipment needed for their booth. Vendors should also come prepared for changing weather conditions and bring appropriate coverings, such as tarps or plastic, to protect merchandise and equipment.

• Cost of Booth Space: The cost for each 12' × 12' booth space is as follows: Both Weekends: $110 per booth space. Please reserve the total number of booth spaces needed when submitting your contract. If you sell from a trailer, please provide the total length of the trailer from the hitch to the rear of the trailer. Vendors must purchase enough booth spaces to accommodate the trailer’s full length. Please also indicate whether you sell from the driver’s side, passenger side, or rear of the trailer so we can assign a space that best accommodates your setup.

• Cleanliness: Vendors are responsible for keeping their booth area clean throughout the event and for cleaning the area before leaving. All large boxes must be broken down and placed in the dumpster located in the large parking lot to help conserve space. No trash bags, boxes, containers, or other refuse may be left at the booth site or elsewhere on Village grounds.

• Damages and Liability: Kinmundy Promotions, Inc. and event organizers are not responsible for theft, loss, property damage, or bodily injury sustained by vendors, their employees, helpers, or customers when such loss, damage, or injury results from the vendor’s negligence, actions, or failure to properly secure or maintain their booth, merchandise, or equipment.

• Drugs, Alcohol, and Smoking: Alcoholic beverages and illegal drugs are not permitted on Village grounds. Smoking is not allowed at vendor booths and is permitted only in designated smoking areas.

• Honoring Your Contract: By signing this contract, vendors are committing to participate in the event. An unexpected empty booth affects the appearance and overall experience of the festival. If you are unable to fulfill your commitment, please notify us as soon as possible. Refunds will be considered only in the event of a legitimate circumstance and will be issued at the discretion of Kinmundy Promotions, Inc. and event organizers.

• No Subleasing of Vendor Space: Vendor spaces may not be subleased, transferred, or shared with another vendor without prior approval from Kinmundy Promotions, Inc. (KPI).

Contacts deadline is: September 1st, or you will be required to pay a $10.00 late fee. 

Kinmundy Promotions, Inc.
P.O. Box 11
Kinmundy, Il  62854

Rick Hanks: (618) 267-2227
Teresa Hanks: (618) 918-1101